Privacy Policy

Data Defined, LLC Privacy Notice



  • What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared.
  • What choices are available to you regarding the use of your data.
  • The security procedures are in place to protect against the misuse of your information.
  • How you can correct any inaccuracies in the information.


We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g., to ship an order.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.


You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.


We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

If you feel that we are not abiding by this privacy policy, you should contact Data Defined, LLC immediately via telephone at 1-207-729-7600.

California Consumer Protection Act (CCPA) Privacy Notice

The following is the Data Defined, LLC privacy notice for CCPA privacy purposes to address and periodically communicate with California consumers on their personal information(data). Please refer to our comprehensive privacy policy for details on our privacy program.


This Privacy Notice describes the practices of the Data Defined, LLC, a United States-based technology services company, with information relating to you (“Personal Information”). Data Defined, LLC collects, uses, and maintains (hereinafter “processes”) Personal Information from you relating to business activities.

This Privacy Notice addresses personal information you submit or that is collected as part of Data Defined, LLC’s web site visit or relevant business activities. Any questions or comments about this Privacy notice or the processing of data can be directed to the Data Defined, LLC corporate office at

Collection of Personal Information

When you participate in Data Defined, LLC’s business, webinars, demos, seminars, conference activities, we may collect information from you as described below. 

  1. Information you voluntarily submit: Data Defined, LLC, as a part of your participation in the above activities, we may ask you to submit Personal Information. We may combine information you submit as a part of market research with other information we have collected from you, whether on-line or off-line. We treat the combined information in accordance with this privacy notice statement. The information we process after you voluntarily submit it may include your:
    • Name
    • Postal addresses
    • Emails
    • Phone numbers
    • Sex
    • Marital status
    • Social Security Number
    • Credit Card Number
    • Tax identification number
    • Date of birth
    • Place of birth
    • California driver’s license
    • Copy of passport
    • IP Address
    • Educational or Academic information
    • Photographs, video images, and likeness
  2. Sensitive Personal Information: Unless we specifically request or invite it, we ask that you do not send or otherwise disclose to us your racial or ethnic origin, political opinions, religion or other beliefs, trade union membership, genetic data, health and treatment records, or data concerning your sex life or sexual orientation. In those cases where we may request or invite you to provide the foregoing information, we will only do so with your express consent, as and when required in accordance with any applicable data protection law requirements. Where you provide us with such information without request from Data Defined LLC, we reserve the right (but do not have any obligation) to erase any such information at our discretion.
  3. Information About Minors: Data Defined, LLC business activities are not intended for participation by persons under the age of 16, unless specifically stated otherwise as related to a specific market research project. We do not knowingly collect Personal Information online from persons in this age group. We reserve the right to delete any information identified as having been provided by such persons at our discretion. 

How We Use the Information We Collect

We use Personal Information submitted by you or otherwise collected as part of Data Defined, LLC market research activities for the purposes described in this privacy notice and as otherwise described to you at the point of collection. Generally, we use the information you provide to us only for the reason for which it was provided.  Specifically, we may use Personal Information from or about you for:

  • Improving and personalizing services
  • Marketing activities
  • Market research
  • Call monitoring, etc.

Our Disclosure of Your Information

Data Defined LLC does not sell your Personal Information. We may share your Personal Information with third parties as described in this privacy notice as otherwise described at the point where we collect the information from you, including:

  • to departments within Data Defined, LLC for the purposes described in this Privacy Notice.
  • to companies or individuals that we hire to provide services to us, such as application processing, contact management, legal services, website hosting services and payment processing.
  • to relevant governmental authorities to ensure compliance with applicable laws and regulations.
  • to affiliated corporations for the purposes described in this Privacy Notice; and
  • with contractors, subcontractors, vendors, and third-party strategic partners for the purposes described in this Privacy Notice.

Where Your Information is Processed

Data Defined, LLC is based in the United States. No matter where you are located, your personal information will be processed in the United States, unless you are otherwise notified related to a particular market research project.

Data Retention

We generally retain personal information for so long as it may be relevant for the purposes identified in this Privacy Notice, unless a longer period is required by law or Data Defined, LLC data retention schedule and policy.

Lawful Basis for Processing Your Personal Information

The laws in some countries require us to tell you about the lawful grounds we rely on to collect, use, disclose, and otherwise process your Personal Information. This does not apply to the categories of information for which you must provide express consent for processing, as discussed above. To the extent those laws apply, our lawful basis for processing your Personal Information is because it is necessary for the purposes of the following legitimate interests, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data

Your Data Rights and Choices

As a California citizen, you have the following rights:

  1. Right to Know

The right to know has 2 components

  • The first right-to-know component relates to personal information that is collected or sold or disclosed about a specific consumer.
  • The second right-to-know component requires a business to make “reasonably accessible” general disclosures through its website privacy policy or elsewhere on its website.

   2. Right to Access

  • A consumer can request a copy of the specific personal information that a business retains about him or her. Upon receipt of a verifiable consumer request for access, the business must provide the “specific pieces of personal information” that it retains about the consumer.

    3. Right to Deletion

  • A consumer shall have the right to request that a business delete any personal information about the consumer which the business has collected from the consumer. There are 9 exceptions to the right of deletion.

    4. Right to Opt-out

  • A consumer shall have the right, at any time, to direct a business that sells personal information about the consumer to third parties not to sell the consumer’s personal information. Mandated opt-in before sale of children’s information (under the age of 16).

    5. Right to Equal Services

  • A business shall not discriminate against a consumer because the consumer exercised any of the consumer’s rights under CCPA of 2018

You have the right to request access to your personal data, and the rectification of inaccurate personal data concerning you.  You have the right to obtain the deletion or the restriction of processing of your personal data in certain circumstances, including when the data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, except when we are required by law to maintain or otherwise process your personal data, for the establishment, exercise, or defense of legal claims, or for the protection of the rights or another person. 

You may have the right to request that we stop processing your personal information and/or to stop sending you marketing communications.  In certain circumstances, you may have the right to be provided with your personal information in a structured, machine readable and commonly used format and to request that we transfer the personal information to another party without hindrance.  Where our processing of your personal information is based on your consent, you have the right to withdraw your consent at any time.  This does not affect the lawfulness of the processing based on consent before its withdrawal. 

You also have the right to lodge a complaint with a supervisory or law enforcement authority.  You may exercise these rights by contacting us using the contact information provided below.  To protect your privacy and security, we may take steps to verify your identity before acting on your request.

If you would like exercise your rights, please submit a request, you can do so by contacting us at 1-207-729-7600 or and we will process such request with respect to any Personal Information that we are able to link to you individually based on the information that you can provide to us. These rights and options that you have with respect to Personal Information are subject to limitations and exceptions under applicable law.

Right to Change Privacy Notice

Data Defined, LLC reserves the right at any time to modify, alter, or update the terms of this Privacy Notice. Your provision of personal data to us following any changes means that you agree to follow and be bound by the Privacy Notice as changed, subject to limitations under applicable law. Please review this Privacy Notice and Policy periodically, and especially before you provide any personal information to us. This Privacy Notice and Policy bot are available at the Data Defined, LLC website. This Privacy Notice was last updated on November 18, 2022